We've had this one requested by a few people and it's always been a good idea. So today we're solving a pain point with the API. 

Who is absent on x day?

Previously you'd need to query the bank holidays, work schedules, holidays endpoint for every user to get a nice list of who is off. Then merge them all together at your side. 😱

Now?

Just query api/absences with your dates and what type of absences you want and you'll get a list broken down by day and by user with everyone's absences. 👌

You can query for just public holidays, bookings, all types of absence (public holidays, non working days, bookings) or if you've got an external dashboard/app to update and want to get everything you see on the wallchart  then query "AllEvents" and you'll get work anniversaries, birthdays, locked dates and all absences. We include some basic data and the associated record ID so you can query for more data if you need it.

We limit the endpoint to 31 days so you can query for a whole month at a time and we've had to rate limit this to 1 request per second.

Full details are in our API docs: https://app.timetastic.co.uk/api-docs/index.html 

Show us your integrations - we'd be keen to see how this is being used! https://x.com/timetastic 

We’re introducing a new feature: you can now schedule user archiving for the future! 🎉

Instead of archiving users immediately, you can now set a future end date, giving you better control over when employees are archived. We’ve also added the option to pro rate leave balances up until their final working date, ensuring that leave data stays accurate.

There’s more on the help centre:
📖 Pro rata calculations

 Stay tuned for more updates! 🚀

This one came directly from a few recent feature requests and made so much sense to us we got straight on it.

Say hello to working hours on your work schedules:

We now count up the working hours for the week in your business hours, work schedules and custom schedules so you know how many hours people are working in that week when you set it up.

Small, simple, effective - just how we like it. Keep your feature suggestions coming, we read and discuss them all 🙂

A small but important update to our reporting today. 📊

We've got some new fields, moved some fields to more sensible places and made report generation faster.

Full backup report:

The users tab has Accrual data just before the allowance summary columns (AD->AF if you're a Pro user) and we've moved the Accrual flag to not be at the end of all the leave types.

Annual summary report

Columns K,L and M now hold accrual details for users who have accrued leave:

Column T has Unused Carry forward

User Report

A user's "personal" report that they can download at anytime now has new branding and the accrual columns added on the UserData sheet in Columns AD to AF. 

In addition unused carry forward is on the Allowance Breakdown sheet on Column I

Apologies if we have broken your macros or integrations, but hopefully you'll appreciate the improvements!

Happy new year, happy new feature 🥳

We've got an improvement to our booking history today. From now on we track more detail about everything that's happened to a booking so as well as "who approved it and when" we can show when recalculations happened, when the reason or attachment was changed/updated and even the source (Slack, Teams, Mobile, etc).

Existing bookings we don't have this information for will show the data we do have.

Bookings made from today will show as much detail as we collect. If something's missing or you'd like to include something specific, reach out and let us know and we'll add it to the suggestions list.

While in there we've fixed some timezone issues and hopefully improved the design.

It looks like this:

You'll have probably noticed we've updated our UI colours and leave type colours recently. These align better with WCAG standards and make life easier for people with vision impairments.

Also you'll now get a notification if someone's changed a reason or changed an attachment after a booking has been made (Anyone using the API will note this raises a new webhook event type)

We've just released a big new feature that we've wanted to do for a while: Accrued Leave 🎉

This is a pro feature and means a user can only book some time off if they have accrued enough leave.

It's a user level setting, so you can have a mixture of users that accrue and others that don't 

There's a lot to this and a great help article that goes into it all in more depth: Accrual Leave

Hope you like it.

You can now see who has a public holiday in your daily and weekly email digests.

Head to "My preferences" and flick the "Public holidays on digest" switch to "On":

Then in your digest, as well as the usual summary of absences, you'll also see who is off due to a public holiday:

Booked a sickness day and need to add a doctor's note afterwards? Need to change a typo in your booking reason? No more cancelling the entire booking, you can edit the reason and add an attachment after the booking is made now.

Go into a booking and hit the "edit" icon: 

You can now add an attachment or change the reason without cancelling and re-booking the entire thing 🥳

This applies to everyone, not just Pro users 

We've got a new filter on the Wallchart. It looks and works in much the same way as the one on the users page: 

You can set your default filter to multiple departments, just one department or keep it just as it was.

Happy Filtering!